All posts by Type B Consulting

Why Multi-Factor Authentication is Now Essential for SMBs: Exploring Recent Data Breaches and the Growing Threat Landscape

Estimated reading time: 5 minutes

• Multi-factor authentication (MFA) is crucial for protecting SMBs from rising cyber threats.
• Recent data breaches highlight the necessity of robust security measures.
• Type B Consulting offers tailored solutions for smooth MFA implementation.

Table of Contents:

• The Rise in Remote Work and Cybersecurity Risks
• Detailed Case Studies on Recent Data Breaches
• How Multi-Factor Authentication Works
• Importance of Multi-Factor Authentication in 2025
• Implementing MFA in SMBs: How Type B Consulting Can Help
• Executive-Level Takeaways
• Conclusion

The Rise in Remote Work and Cybersecurity Risks

The COVID-19 pandemic has permanently altered the landscape of work, with a significant shift towards remote and hybrid working environments. According to a study by Gartner, 88% of organizations worldwide mandated or encouraged employees to work from home during the crisis. This transition, while enabling business continuity, has also opened new doors for cybercriminals.

Remote work cybersecurity threats have surged, fueled by inadequate security practices, unsecure Wi-Fi networks, and lackluster employee training on potential phishing schemes. The risk associated with remote work is not just theoretical; according to a report from Cybersecurity Ventures, cybercrime is projected to cost the world $10.5 trillion annually by 2025.

Implementing MFA is now more essential than ever. By requiring users to provide two or more verification factors to gain access, MFA significantly reduces the chances of unauthorized access to critical systems and sensitive data.

Detailed Case Studies on Recent Data Breaches

Understanding the necessity of multi-factor authentication in SMBs becomes clearer when we analyze recent data breaches. One notable case in 2023 involved a medium-sized healthcare provider in California that experienced a massive data breach affecting over two million patient records. An independent investigation revealed that the organization had only relied on password protection, making them an easy target. With a mere reset of their password, attackers were able to gain unfettered access.

Another example occurred with a popular remote collaboration tool used widely in SMBs. In early 2024, the company reported a breach that exposed confidential data of thousands of users. Investigations indicated that multi-factor authentication had not been enforced, allowing attackers to exploit known vulnerabilities without significant resistance.

These cases demonstrate that neglecting MFA not only exposes sensitive data but also leads to severe financial repercussions. According to IBM’s Cost of a Data Breach Report (2023), the average cost of a data breach is $4.35 million, which can be devastating for SMBs operating on tighter budgets.

How Multi-Factor Authentication Works

Multi-factor authentication works by combining two or more independent credentials: something you know (like a password), something you have (like a smartphone), and something you are (like a fingerprint). This layered defense makes it significantly harder for attackers to compromise accounts.

1. Knowledge Factor: The most common authentication factor involves passwords. Users must enter a unique password known only to them when logging in.
2. Possession Factor: After a successful password entry, users are then prompted for a second factor, which could be a text message code sent to their mobile device, an email confirmation, or a push notification from an authentication app.
3. Inherence Factor: Advanced methods may include biometric identifiers such as fingerprints or facial recognition.

The integration of these factors creates a formidable barrier that significantly increases the security of user accounts, especially in environments where remote work has become the norm.

Importance of Multi-Factor Authentication in 2025

As we approach 2025, the landscape of cybersecurity is expected to evolve further. With the rise of artificial intelligence and machine learning, cyberattacks are becoming more sophisticated. The importance of multi-factor authentication in 2025 cannot be overstated. Here are several reasons why adopting MFA is critical for SMBs:

• Stronger Defense Against Cyber Attacks: As discussed, data breaches are increasing in both frequency and complexity. MFA serves as a crucial line of defense against unauthorized access.
• Regulatory Compliance: Many industries are tightening regulations around data security. For example, healthcare providers must comply with HIPAA, which emphasizes the necessity of implementing strong authentication measures. Non-compliance can lead to hefty fines and reputational damage.
• Peace of Mind: By implementing MFA, SMBs can have confidence in their cybersecurity stance, ensuring they are better equipped to protect sensitive data and maintain customer trust.
• Mitigation of Insider Threats: MFA also helps counter internal risks by ensuring that even if an employee’s credentials are compromised, a second verification step is required to access sensitive systems.

Implementing MFA in SMBs: How Type B Consulting Can Help

Implementing multi-factor authentication may seem daunting, but Type B Consulting is here to simplify the process. We provide a step-by-step guide to help SMBs implement and manage this essential layer of security:

1. Assessment: Our team conducts a thorough evaluation of your current IT infrastructure, identifying vulnerabilities and outlining how MFA can be integrated effectively.
2. Selection of MFA Solutions: We help you choose the right MFA solutions that align with your business needs, considering factors such as ease of use, scalability, and cost.
3. Implementation: Type B Consulting manages the MFA implementation process, ensuring that systems are configured properly and securely.
4. Training and Support: We provide your team with training and resources to understand and utilize MFA effectively, minimizing disruptions to your operations.
5. Ongoing Management: Cybersecurity is an ongoing challenge. We offer continuous monitoring and support, ensuring your MFA system evolves alongside emerging threats.

Executive-Level Takeaways

• Multi-factor authentication is no longer optional for SMBs aiming to protect their data and operations from increasing cyber threats.
• Recent data breaches have demonstrated that inadequate authentication measures can lead to severe financial and reputational damage; MFA serves as a critical deterrent.
• Type B Consulting provides tailored solutions to help SMBs implement MFA efficiently, integrating this essential security measure into your business strategy.

Conclusion

In an era where cybersecurity threats are persistent and evolving, multi-factor authentication is an essential protective measure for SMBs. By partnering with Type B Consulting, you can strengthen your organization’s cybersecurity posture, ensuring that you are well-equipped to face the challenges of 2025 and beyond.

Don’t leave your company vulnerable. Take action today by visiting typebconsulting.com or connecting with one of our technology advisors to discuss how we can help you implement multi-factor authentication and safeguard your business’s future.

FAQ

What is multi-factor authentication?

Multi-factor authentication (MFA) is a security process that requires users to provide two or more verification factors to gain access to a resource, such as an application or online account, enhancing security beyond just a password.

Why is MFA important for SMBs?

MFA is critical for SMBs as it provides an additional layer of security, reducing the risk of unauthorized access to sensitive data and systems, especially in light of increasing cyber threats and data breaches.

How can SMBs implement MFA?

SMBs can implement MFA by assessing their current IT infrastructure, selecting suitable MFA solutions, managing the implementation process, providing necessary training to employees, and ensuring ongoing management and support.

The Impact of Increasing Ransomware Attacks on Small to Mid-sized Businesses: How Proactive Cybersecurity Solutions Fight Back

Estimated Reading Time: 5 minutes

• Ransomware attacks are a critical concern for executives.
• Proactive cybersecurity measures are essential for survival.
• Investments in IT security can lead to competitive advantages.

Table of Contents

• Understanding Ransomware Threats
• Executive-Level Takeaways
• The Rising Threat Landscape for SMBs
• Building a Proactive Cybersecurity Strategy
• The Bottom-Line Impact of Cybersecurity Investment
• Why Type B Consulting?
• Conclusion
• FAQ

Understanding Ransomware Threats

Ransomware is a type of malicious software that encrypts files on a victim’s device, rendering them inaccessible until a ransom is paid to the attacker. Across industries, the stakes are becoming alarmingly high. According to the Cybersecurity & Infrastructure Security Agency (CISA), ransomware attacks have increased by 150% each year since 2018. The average ransom payment has also skyrocketed; in 2025, the average payment reached over $300,000, significantly impacting an SMB’s financial health.

These attacks do not just carry a ransom cost. They encompass downtime, recovery efforts, potential reputational damage, and legal complications—all of which can be devastating for an organization with limited resources. It is imperative for CEOs and decision-makers to recognize that ransomware is not just an IT issue but a business-critical concern.

Executive-Level Takeaways

1. Ransomware is a Boardroom Issue: Understanding the potential impacts of ransomware on business operations and financial stability should be a priority at the executive level.
2. Proactive Measures Are Non-Negotiable: Implementing layered cybersecurity strategies can help significantly mitigate risks and protect sensitive data.
3. Investing in IT Security Pays Off: By making strategic investments in cybersecurity, businesses can not only protect their assets but also gain a competitive advantage.

The Rising Threat Landscape for SMBs

In 2025, the landscape of cybersecurity threats is more complex than ever. Ransomware has evolved from opportunistic attacks targeting anyone to sophisticated operations that exploit specific vulnerabilities. SMBs, often under-equipped to counteract these threats, have become prime targets.

Key Vulnerabilities

• Limited IT Resources: Many SMBs lack dedicated IT teams or cybersecurity specialists. This gap makes them less prepared to detect and respond to attacks swiftly.
• Outdated Technology: Organizations running legacy systems or unpatched software are particularly vulnerable to ransomware exploits.
• Supply Chain Risks: As businesses increasingly rely on third-party vendors and service providers, vulnerabilities in the supply chain present new entry points for attackers.

Current Ransomware Trends

• Double and Triple Extortion: Hackers are not only encrypting data but also stealing it. They may demand a second ransom for non-disclosure or threaten to leak sensitive information.
• Targeted Industries: Healthcare, finance, and education sectors face heightening threats. For instance, the healthcare sector has reported more than 700 ransomware attacks in the past year alone (source).
• Ransomware-as-a-Service: Cybercriminals are offering ransomware tools and services on dark web platforms, making it easier for less technically skilled individuals to launch attacks.

Building a Proactive Cybersecurity Strategy

To effectively defend against ransomware, SMB leaders must take the initiative to build a proactive cybersecurity strategy. Type B Consulting can serve as a trusted partner in crafting this strategy.

Key Components of a Proactive Strategy

1. Comprehensive Risk Assessment
   • Begin with a thorough evaluation of your organization’s current cybersecurity posture.
   • Identify critical assets and evaluate vulnerabilities that could be exploited by attackers.
2. Employee Training and Awareness
   • Conduct regular training sessions to educate employees about phishing attempts and safe online practices.
   • Empower your team to be the first line of defense in identifying suspicious activity.
3. Implementing Advanced Security Solutions
   • Utilize next-gen firewalls, endpoint detection and response (EDR) systems, and comprehensive antivirus solutions.
   • Consider deploying intrusion detection systems (IDS) to monitor network traffic for unusual behavior.
4. Data Backup and Recovery Plans
   • Establish a robust data backup system that allows for quick recovery, including off-site and cloud-based backup solutions.
   • Test your recovery plan regularly to ensure data restoration processes are efficient and effective.
5. Regular Software Updates and Patch Management
   • Ensure that all software, including operating systems and applications, is kept updated with the latest security patches.
   • Automate patch management wherever possible to minimize human oversight.
6. Establishing Incident Response Plans
   • Develop a clearly defined incident response plan that outlines protocols to follow in the event of a ransomware attack.
   • Designate a response team trained to manage and mitigate damage during an incident.

The Bottom-Line Impact of Cybersecurity Investment

Investing in cybersecurity is not merely a cost but a strategic business decision that yields measurable returns. A breach can lead to operational disruptions that can severely affect profitability. According to a report by IBM, the average cost of a data breach in 2025 can exceed $4 million, highlighting the significant financial implications for companies that fail to prioritize cybersecurity.

Conversely, SMBs that implement proactive cybersecurity measures tend to experience:

• Reduced Downtime: Minimizing the risk of attacks significantly cuts into operational delays and enhances productivity.
• Enhanced Customer Trust: Demonstrating robust cybersecurity practices builds trust among clients and partners, potentially leading to increased business opportunities.
• Regulatory Compliance: Aligning with cybersecurity standards can help avoid costly fines associated with non-compliance, keeping your business safe from legal issues.

Why Type B Consulting?

At Type B Consulting, we understand that every SMB has unique challenges. Our tailored cybersecurity solutions focus on proactive measures designed to meet the specific needs of your organization. We offer:

• Comprehensive cybersecurity assessments to identify vulnerabilities and threats.
• Ongoing support and training to empower your team against potential attacks.
• Advanced technology solutions tailored to your business size and industry.

Conclusion

The ever-evolving threat of ransomware necessitates a proactive approach to cybersecurity for small to mid-sized businesses in 2025. By understanding the landscape, recognizing vulnerabilities, and implementing a robust cybersecurity strategy, CEOs can safeguard their organizations and ensure their longevity in an increasingly digital world.

The time to act is now. Equip your business with proactive cybersecurity solutions that not only protect your assets but also strengthen your position in the market. For tailored advice and strategic insights, visit us at typebconsulting.com or connect with one of our technology advisors. Your investment in cybersecurity is an investment in your business’s future.

FAQ

What is ransomware? Ransomware is a type of malicious software that encrypts files, demanding payment for access.

How can SMBs protect themselves from ransomware? SMBs can implement proactive measures like employee training and advanced security solutions.

What is the average cost of a data breach? In 2025, the average cost of a data breach can exceed $4 million.

Riding the Wave of the Zero Trust Model: How SMBs Can Improve Cybersecurity Posture and Ensure Compliance

• Understanding the Zero Trust Model: Trust no one, verify everything.
• Importance of Zero Trust: Enhances security, adaptability, and regulatory compliance.
• HIPAA Compliance: Supports healthcare organizations in safeguarding patient information.
• Cloud Security Trends: Adapting to dynamic policies and identity-centric security.
• Executive Action: Cultivating a security-first culture is crucial.

• Understanding the Zero Trust Model
• Importance of Zero Trust in Cybersecurity Maintenance
• HIPAA Compliance and the Zero Trust Model
• Cloud Security Trends and Zero Trust Approach
• Successful Case Studies of Zero Trust Implementation
• Executive-Level Takeaways to Drive Action
• Call to Action
• FAQ

Understanding the Zero Trust Model

At its core, the Zero Trust Model is built on a simple premise: trust no one, verify everything. Unlike traditional security models that rely on perimeter defenses, Zero Trust assumes that threats can exist both outside and inside the network. Therefore, identity verification and access controls are essential at every level of the network.

Here are some fundamental principles of Zero Trust:

• Least Privilege Access: Users are given the minimum level of access necessary to perform their job.
• Continuous Verification: User identities and devices are continuously validated, ensuring that access is appropriate at all times.
• Micro-Segmentation: Network resources are divided into small, isolated segments, limiting lateral movement by potential threats.

For a deeper understanding of Zero Trust, leading sources like Microsoft provide extensive resources on implementing these principles within organizations.

Importance of Zero Trust in Cybersecurity Maintenance

In a time where SMBs are frequently targeted by cybercriminals, the Zero Trust Model presents a proactive and effective approach to cybersecurity maintenance. The benefits of adopting a Zero Trust posture are significant, particularly for SMBs facing resource constraints:

1. Enhanced Security: By adopting the Zero Trust approach, SMBs can significantly reduce the risk of data breaches and cyber incidents, as the model limits access and isolates sensitive information.
2. Adaptability: The Zero Trust framework evolves with the threat landscape, allowing organizations to adapt their security policies based on new intelligence, thereby addressing emerging threats efficiently.
3. Regulatory Compliance: As compliance requirements become increasingly stringent, the Zero Trust Model positions SMBs to meet regulations smoothly. Structures that include robust access controls and continuous monitoring are often more compliant out of the box with standards such as HIPAA, GDPR, and PCI-DSS.

Incorporating tools that utilize Zero Trust principles can turn compliance into a competitive advantage, allowing organizations to assure stakeholders that data integrity is maintained.

HIPAA Compliance and the Zero Trust Model

For healthcare organizations, maintaining compliance with the Health Insurance Portability and Accountability Act (HIPAA) is a top priority. In 2025, as telehealth and digital patient records become more prevalent, securing patient information against breaches is paramount. The Zero Trust Model can directly support HIPAA compliance initiatives.

1. Risk Management: Zero Trust helps identify risks associated with multiple points of access to sensitive information, lowering the chances of unauthorized access to patient records.
2. User Activity Monitoring: Continuous monitoring and validation of user activity assist organizations in tracking who accesses health information and when. This is critical for compliance audits and forensic investigations.
3. Incident Response: With comprehensive visibility into the network and user behavior, SMBs can respond swiftly to potential breaches or policy violations, essential for HIPAA adherence.

For instance, a small regional healthcare provider implemented a Zero Trust architecture, which included strict access controls, micro-segmentation of systems handling PHI (Protected Health Information), and regular audits. As a result, they improved their compliance standing significantly and have since avoided any major breaches, showcasing the efficacy of the model (source).

Cloud Security Trends and Zero Trust Approach

The shift to cloud environments has transformed how organizations manage their IT infrastructure. In this context, the Zero Trust Model plays a critical role. With many businesses integrating Software as a Service (SaaS) solutions, it becomes imperative to adopt security measures that align with cloud practices.

1. Dynamic Policies: Unlike traditional firewall setups, which can become static and outdated, Zero Trust policies adjust dynamically based on user behavior and risk context, a feature that is crucial for cloud-based environments.
2. Identity-centric Security: Identity and access management (IAM) becomes the cornerstone of cloud security under the Zero Trust Model, ensuring that only authenticated users can interact with applications and data in the cloud.
3. Integration of Security Tools: Today’s leading cloud security solutions incorporate Zero Trust principles, allowing organizations to utilize advanced tools, such as security information and event management (SIEM) systems, to offer real-time insights into security events.

Recent trends indicate that security budget allocations are increasing for cloud transformations, with Gartner predicting a rise in investments focused on Zero Trust technologies, impacting the decision-making landscape for SMBs.

Successful Case Studies of Zero Trust Implementation

To conceptualize the theoretical benefits of the Zero Trust Model, let’s examine real-world implementations by businesses similar to yours:

1. Case Study: A Mid-sized Financial Services Firm
   This organization struggled with compliance and data protection as it transitioned to digital services. By adopting a Zero Trust approach, the firm utilized strong verification processes for all users and implemented micro-segmentation to protect sensitive financial information. The result was a significant reduction in incident response times and a notable enhancement in regulatory compliance.
2. Case Study: A Healthcare Organization
   A healthcare SMB integrated Zero Trust principles in its IT security overhaul. The implementation of least privilege access and continuous user verification practices led to a 40% decrease in unauthorized access attempts, enhancing their HIPAA compliance posture and building trust with patients.

Executive-Level Takeaways to Drive Action

As executive decision-makers, it is vital to understand the importance of ushering in a Zero Trust strategy in your organization:

1. Embrace a Security-first Culture: Prioritize Zero Trust as part of your organizational culture. Educate your teams on the importance of security in every aspect of their operations.
2. Invest Resources Wisely: Allocate budgets towards implementing Zero Trust technologies and practices. The investment will yield a more secure environment, aiding both compliance and operational integrity.
3. Continuous Improvement and Training: Cybersecurity is a moving target. Implement ongoing training programs and regularly assess your Zero Trust strategy to adapt to evolving threats and ensure lasting effectiveness.

Call to Action

The time to act is now. As threats grow more sophisticated, securing your organization with a Zero Trust Model will not only protect your data but also enhance your compliance posture and boost customer confidence. At Type B Consulting, we are uniquely positioned to guide you in designing and implementing a Zero Trust framework that aligns with your business strategies.

Visit us at typebconsulting.com or connect with one of our technology advisors today. Together, we can safeguard your organization’s future while driving strategic growth in a digital-first world.

FAQ

What is the Zero Trust Model?
The Zero Trust Model is a security framework that assumes threats can be both outside and inside the network, requiring verification at every level.

How does Zero Trust improve compliance?
Zero Trust enhances compliance by implementing robust access controls and continuous monitoring, making it easier to meet regulations like HIPAA and GDPR.

What are the main principles of Zero Trust?
The main principles include least privilege access, continuous verification, and micro-segmentation.

Can Zero Trust be implemented in cloud environments?
Yes, Zero Trust is highly adaptable and is designed to integrate with cloud security strategies, focusing on identity-centric security.

Why should SMBs adopt Zero Trust?
SMBs can benefit from enhanced security, reduced risk of breaches, and improved compliance posture, particularly in resource-constrained environments.

Over 2.4 million searches happen every minute on Google. It’s often the first stop people make when they go online.

We search daily for both personal and work needs, and often searching out the right information can take a lot of time if you have to sift through several irrelevant results.

One study by consulting firm, McKinsey, found that employees spend an average of 1.8 hours daily, or 9.3 hours each week, searching and gathering information. This can be a productivity sinkhole as more web results keep getting added to the internet every day.

One way you can save time on your personal and work-related searches is to learn some “secret” Google search tips. These help you narrow down your search results and improve productivity by helping you find the information you need faster.

Search a Specific Website Using “site:”

Sometimes you need to find information on a specific website. For example, you might need to locate a government statistic that you know is out there but can’t seem to bring up on a general search.

You can use Google to search keywords on a specific website by using the “site” function.

In the search bar use the following:  site:(site url) (keyword)

This will bring up search results only for that one specific URL.

Find Flight Information Without Leaving Google

When you need to access flight information, you’re often on the go. Either getting ready to head to the airport or waiting for someone to arrive. Having to load multiple site pages in your browser can take valuable time. Instead, get your flight results directly from Google.

Just type in the flight number and the name of the airlines, and you’ll get a listing of flight information without having to click to another page. You can even tab to choose flight info for that same flight on different days.

Look for Document Types Using “filetype:”

If you’ve just been tasked with coming up with a presentation on sustainable energy, it can be helpful to see what other people have done on the same subject.

Searching websites can give you a lot of details to sift through but searching for another PowerPoint presentation can provide you with even more insight into how others have distilled that information down into a presentation.

Google has a search function that allows you to search on a file type, so instead of webpages showing up in your results, files of the file type you searched will appear.

To use this function, type in the following: filetype:(type) (keyword)

In the case of wanting to find a PowerPoint on sustainable energy, you could use the following in the search bar: filetype:ppt sustainable energy.

All the results will be PPT presentations.

You can also use this function for other file types, such as:

• DOC
• PDF
• XLS or XLSX
• SVG
• and more

Narrow Down Timeframe Using the “Tools” Link

One frustration is when you’re looking up something like a population or cybersecurity statistic and you end up with results that are too old to be relevant. You can spend valuable time paging through the search results, or you can tell Google what time frame you’d like to search.

To narrow your search results by a specific timeframe, do the following:

• Enter your keyword and click to search.
• Under the search bar, click the “Tools” link.
• Click the “Any time” link.
• Choose your timeframe.

You can choose from preset timeframes, like past hour or past year, or you can set a custom date range for your results.

Locate Similar Sites Using “related:”

When you’re researching a topic online, it’s often helpful to find similar websites to the one you are viewing. Seeing related sites can also be used if you’re trying to find a specific product or service online and want to do some comparison shopping.

Google can provide you with a list of related websites when you use the “related” function.

In your search bar, type the following: related:https://website.com

One more way that you can leverage this search tip is to look for competitors by entering your own website URL in the search.

Get Rid of Results You Don’t Want Using “-(keyword)”

Non-relevant results are one of the main timewasters of online searching. You have to page through results that have nothing to do with what you really want to find, just because they use a related keyword.

For example, say you were searching the Ruby Slipper Cafe in New Orleans. But in your search results, you keep getting pages related to the movie the Wizard of Oz. You could eliminate those irrelevant results by using the negative keyword function.

Just type: (keyword) -(keyword)

Basically, you are just putting a minus sign in front of a keyword that you want to exclude from your search. In the example above, you would type: ruby slippers -oz.

Looking for More Ways to Boost Productivity & Save Time?

IT consultants aren’t just for large projects, we can also help you boost productivity in your everyday workflow to make your life easier.

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Featured Image Credit

This Article has been Republished with Permission from The Technology Press.

The global damage of cybercrime has risen to an average of $11 million USD per minute, which is a cost of $190,000 each second.

60% of small and mid-sized companies that have a data breach end up closing their doors within six months because they can’t afford the costs. The costs of falling victim to a cyberattack can include loss of business, downtime/productivity losses, reparation costs for customers that have had data stolen, and more.

You may think that this means investing more in cybersecurity, and it is true that you need to have appropriate IT security safeguards in place (anti-malware, firewall, etc.). However, many of the most damaging breaches are due to common cybersecurity mistakes that companies and their employees make.

The 2021 Sophos Threat Report, which looked at thousands of global data breaches, found that what it termed “everyday threats” were some of the most dangerous. The report stated, “A lack of attention to one or more aspects of basic security hygiene has been found to be at the root cause of many of the most damaging attacks we’ve investigated.”

Is your company making a dangerous cybersecurity mistake that is leaving you at high risk for a data breach, cloud account takeover, or ransomware infection?

Here are several of the most common missteps when it comes to basic IT security best practices.

Not Implementing Muti-Factor Authentication (MFA)

Credential theft has become the top cause of data breaches around the world, according to IBM Security. With most company processes and data now being cloud-based, login credentials hold the key to multiple types of attacks on company networks.

Not protecting your user logins with multi-factor authentication is a common mistake and one that leaves companies at a much higher risk of falling victim to a breach.

MFA reduces fraudulent sign-in attempts by a staggering 99.9%.

Ignoring the Use of Shadow IT

Shadow IT is the use of cloud applications by employees for business data that haven’t been approved and may not even be known about by a company.

Shadow IT use leaves companies at risk for several reasons:

• Data may be used in a non-secure application
• Data isn’t included in company backup strategies
• If the employee leaves, the data could be lost
• The app being used might not meet company compliance requirements

Employees often begin using apps on their own because they’re trying to fill a gap in their workflow and are unaware of the risks involved with using an app that hasn’t been vetted by their company’s IT team.

It’s important to have cloud use policies in place that spell out for employees the applications that can and cannot be used for work.

Thinking You’re Fine With Only an Antivirus Application

No matter how small your business is, a simple antivirus application is not enough to keep you protected. In fact, many of today’s threats don’t use a malicious file at all.

Phishing emails will contain commands sent to legitimate PC systems that aren’t flagged as a virus or malware. Phishing also overwhelmingly uses links these days rather than file attachments to send users to malicious sites. Those links won’t get caught by simple antivirus solutions.

You need to have a multi-layered strategy in place that includes things like:

• Next-gen anti-malware (uses AI and machine learning)
• Next-gen firewall
• Email filtering
• DNS filtering
• Automated application and cloud security policies
• Cloud access monitoring

Not Having Device Management In Place

A majority of companies around the world have had employees working remotely from home since the pandemic, and they’re planning to keep it that way. However, device management for those remote employee devices as well as smartphones used for business hasn’t always been put in place.

If you’re not managing security or data access for all the endpoints (company and employee-owned) in your business, you’re at a higher risk of a data breach.

If you don’t have one already, it’s time to put a device management application in place, like Intune in Microsoft 365.

Not Providing Adequate Training to Employees

An astonishing 95% of cybersecurity breaches are caused by human error. Too many companies don’t take the time to continually train their employees, and thus users haven’t developed the skills needed for a culture of good cybersecurity.

Employee IT security awareness training should be done throughout the year, not just annually or during an onboarding process. The more you keep IT security front and center, the better equipped your team will be to identify phishing attacks and follow proper data handling procedures.

Some ways to infuse cybersecurity training into your company culture include:

• Short training videos
• IT security posters
• Webinars
• Team training sessions
• Cybersecurity tips in company newsletters

When Did You Last Have a Cybersecurity Checkup?

Don’t stay in the dark about your IT security vulnerabilities. Schedule a cybersecurity audit to uncover vulnerabilities so they can be fortified to reduce your risk.

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Featured Image Credit

This Article has been Republished with Permission from The Technology Press.

Windows 11 has been out for a few months now, beginning rollout in October of 2021. It has been largely well-received and seen as stable with very few bugs noted.

One of the reasons that Windows 11 has been welcomed with open arms for both home and business computer upgrades is that it isn’t a dramatic experience difference from Windows 10. This upgrade is mainly focused on helping users do tasks faster and find things more easily.

If you’ve been on the fence about whether or not to upgrade to Windows 11, we’ll go through several of the most helpful features below that might make you want to upgrade sooner rather than later.

And if you have already upgraded your machine to Windows 11 or purchased a new PC with the OS installed, you’ll want to look over these features to make sure you haven’t been missing out on some productivity enhancers.

Snap Layouts

One challenge that tends to be universal across multiple users is the struggle with trying to work in more than one window at a time on your PC screen. You can end up spending time resizing the windows just right, then need to open a window to full size to reach a scroll bar and end up back at square one.

Many users will app-switch, meaning they switch between one app window that is fully open and another that isn’t. This is also time-consuming.

In a study of user productivity, it was found that 56% of app users said that switching between apps makes it difficult to get essential work done and costs them at least 30 minutes per day.

Enter… snap layouts in Windows 11.

This feature is designed to solve this problem by providing the user with several options for window arrangements that snap windows into place. The view is designed so you can reach all scroll bars and menu items in a particular app window.

This is one of the most time-saving features of the new operating system and it’s very intuitive and easy to use.

Texting & Video Calls from Teams on the Desktop

If you’re one of those people that hates typing out texts on a tiny smartphone screen only to have it altered by a rogue auto-correction, then the new Teams integration in Windows 11 is going to be a welcome change.

Teams is now natively integrated on the taskbar, there is no application you need to install. Setup only takes a few minutes and involves you putting in your name and a mobile phone number.

Using the Microsoft Teams icon from the desktop, you can instantly begin connecting to people via SMS or video/audio chat. You can even share a screen during your meetings.

The To Do Widget

One of the new features in Windows 11 that doesn’t look fully finished is the widgets panel. This feed has a few basic applications in it at the moment, and more are expected to come, which will make it even more useful.

You get to this panel through an icon on the taskbar, and the widget feed can be tailored with local weather, traffic, news, and more.

One of the helpful features you can use right now is the To Do widget. It allows you to quickly create a task list and check off those tasks without having to open another application.

The widget can be added in seconds to your panel and can be quite a time-saver because of the easy access right from your desktop.

Streamlined Start/Search Menu

If you’re still using your file explorer to search for documents, you can save a lot of time by using the Start/Search menu instead. Click the Windows icon on the taskbar (which has now been moved to the middle instead of far left) and type your search keyword at the top.

This is a master search that will bring up documents, settings, applications, and even web pages. Searching using the Start Menu is faster than trying to find a file in the Explorer.

The newly streamlined interface also reduces the clutter of the old Windows Start Menu making it easier to get where you need to go.

Task View

Task view is the virtual desktop feature that had been introduced in Windows 10. This remains a very handy feature for separating the different areas of your work to stay focused.

You can use the task view icon on the taskbar to create a different virtual desktop with different open applications and documents. For example, you could keep your email open on one virtual desktop and then use another when you’re in a video call and sharing screen.

Get Help with a Smooth Upgrade to Windows 11

An upgrade of an entire company to a new OS can be time-consuming. Save time and skip any downtime by working with an IT professional to roll out a smooth upgrade and get users trained on the new features.

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Whether you work remotely or in an office, the line between personal and work tasks can become blurred when working on your company computer. If you’re in front of a computer for most of your time during work, then it’s not unusual to get attached to your desktop PC.

Over time, this can lead to doing personal things on a work computer. At first, it might just be checking personal email while on a lunch break. But as the line continues to get crossed, it can end up with someone using their work computer just as much for personal reasons as work tasks.

In a survey of over 900 employees, it was found that only 30% said they never used their work PC for personal activities. The other 70% admitted to using their work computer for various personal reasons.

Some of the non-work-related things that people do on a work computer include:

• Reading and sending personal email
• Scanning news headlines
• Shopping online
• Online banking
• Checking social media
• Streaming music
• Streaming videos/movies

It’s a bad idea to mix work and personal, no matter how much more convenient it is to use your work PC for a personal task during the day. You can end up getting reprimanded, causing a data breach at your company, or possibly losing your job.

Here are several things you should never do on your work PC.

1. Save Your Personal Passwords in the Browser

Many people manage their passwords by allowing their browser to save and then auto-fill them. This can be convenient, but it’s not very secure should you lose access to that PC.

When the computer you use isn’t yours, it can be taken away at any time for a number of reasons, such as an upgrade, repair, or during an unexpected termination.

If someone else accesses that device and you never signed out of the browser, that means they can leverage your passwords to access your cloud accounts.

Not all older PCs are stored in a storeroom somewhere or destroyed. Some companies will donate them to worthy causes, which could leave your passwords in the hands of a stranger if the PC hasn’t been wiped properly.

2. Store Personal Data

It’s easy to get in the habit of storing personal data on your work computer, especially if your home PC doesn’t have a lot of storage space. But this is a bad habit and leaves you wide open to a couple of major problems:

• Loss of your files: If you lose access to the PC for any reason, your files can be lost forever

• Your personal files being company-accessible: Many companies have backups of employee devices to protect against data loss. So, those beach photos stored on your work PC that you’d rather not have anyone else see could be accessible company-wide because they’re captured in a backup process.

3. Visit Sketchy Websites

You should assume that any activity you are doing on a work device is being monitored and is accessible by your boss. Companies often have cybersecurity measures in place like DNS filtering that is designed to protect against phishing websites.

This same type of software can also send an alert should an employee be frequenting a sketchy website deemed dangerous to security (which many sketchy websites are).

You should never visit any website on your work computer that you wouldn’t be comfortable visiting with your boss looking over your shoulder.

4. Allow Friends or Family to Use It

When you work remotely and your work computer is a permanent fixture in your home, it can be tempting to allow a friend or family member to use it if asked. Often, work PCs are more powerful than a typical home computer and may even have company-supplied software that someone wouldn’t purchase on their own.

But allowing anyone else to use your work computer could constitute a compliance breach of data protection regulations that your company needs to adhere to.

Just the fact that the personal data of your customers or other employees could be accessed by someone not authorized to do so, can mean a stiff penalty.

Additionally, a child or friend not well-versed in cybersecurity could end up visiting a phishing site and infecting your work device, which in turn infects your company cloud storage, leaving you responsible for a breach.

At least 20% of companies have experienced a data breach during the pandemic due to a remote worker.

5. Turn off Company-Installed Apps like Backups and Antivirus

If you’re trying to get work done and a backup kicks in and slows your PC down to a crawl, it can be tempting to turn off the backup process. But this can leave the data on your computer unprotected and unrecoverable in the case of a hard drive crash or ransomware infection.

Company-installed apps are there for a reason and it’s usually for cybersecurity and business continuity. These should not be turned off unless given express permission by your supervisor or company’s IT team

How Secure Is the Device You Use to Work from Home?

Whether you’re working remotely and worried about causing a data breach or are a business owner with multiple remote team members to secure, device protection is important. Schedule a device security checkup today.

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This Article has been Republished with Permission from The Technology Press.

In 2020, 75% of companies around the world experienced a phishing attack. Phishing remains one of the biggest dangers to your business’s health and wellbeing because it’s the main delivery method for all types of cyberattacks.

One phishing email can be responsible for a company succumbing to ransomware and having to face costly downtime. It can also lead a user to unknowingly hand over the credentials to a company email account that the hacker then uses to send targeted attacks to customers.

Phishing takes advantage of human error, and some phishing emails use sophisticated tactics to fool the recipient into divulging information or infecting a network with malware.

Mobile phishing threats skyrocketed by 161% in 2021.

Your best safeguards against the continuous onslaught of phishing include:

• Email filtering
• DNS filtering
• Next-gen antivirus/anti-malware
• Ongoing employee cybersecurity awareness training

To properly train your employees and ensure your IT security is being upgraded to meet the newest threats you need to know what new phishing dangers are headed your way.

Here are some of the latest phishing trends that you need to watch out for in 2022.

Phishing Is Increasingly Being Sent via Text Message

Fewer people are suspicious of text messages than they are of unexpected email messages. Most phishing training is usually focused on the email form of phishing because it’s always been the most prevalent.

But cybercrime entities are now taking advantage of the easy availability of mobile phone numbers and using text messaging to deploy phishing attacks. This type of phishing (called “smishing”) is growing in volume.

People are receiving more text messages now than they did in the past, due in large part to retailers and service businesses pushing their text updates for sales and delivery notices.

This makes it even easier for phishing via SMS to fake being a shipment notice and get a user to click on a shortened URL.

Business Email Compromise Is on the Rise

Ransomware has been a growing threat over the last few years largely because it’s been a big money-maker for the criminal groups that launch cyberattacks. A new up-and-coming form of attack is beginning to be quite lucrative and thus is also growing.

Business email compromise (BEC) is on the rise and being exploited by attackers to make money off things like gift card scams and fake wire transfer requests.

What makes BEC so dangerous (and lucrative) is that when a criminal gains access to a business email account, they can send very convincing phishing messages to employees, customers, and vendors of that company. The recipients will immediately trust the familiar email address, making these emails potent weapons for cybercriminals.

Small Businesses Are Being Targeted More Frequently With Spear Phishing

There is no such thing as being too small to be attacked by a hacker. Small businesses are targeted frequently in cyberattacks because they tend to have less IT security than larger companies.

43% of all data breaches target small and mid-sized companies, and 40% of small businesses that become victims of an attack experience at least eight hours of downtime as a result.

Spear phishing is a more dangerous form of phishing because it’s targeted and not generic. It’s the type deployed in an attack using BEC.

It used to be that spear-phishing was used for larger companies because it takes more time to set up a targeted and tailored attack. However, as large criminal groups and state-sponsored hackers make their attacks more efficient, they’re able to more easily target anyone.

A result is small businesses receiving more tailored phishing attacks that are harder for their users to identify as a scam.

The Use of Initial Access Brokers to Make Attacks More Effective

We just discussed the fact that large criminal groups are continually optimizing their attacks to make them more effective. They treat cyberattacks like a business and work to make them more profitable all the time.

One way they are doing this is by using outside specialists called Initial Access Brokers. This is a specific type of hacker that only focuses on getting the initial breach into a network or company account.

The increasing use of these experts in their field makes phishing attacks even more dangerous and difficult for users to detect.

Business Impersonation Is Being Used More Often

As users have gotten savvier about being careful of emails from unknown senders, phishing attackers have increasingly used business impersonation. This is where a phishing email will come in looking like a legitimate email from a company that the user may know or even do business with.

Amazon is a common target of business impersonation, but it also happens with smaller companies as well. For example, there have been instances where website hosting companies have had client lists breached and those companies sent emails impersonating the hosting company and asking the users to log in to an account to fix an urgent problem.

More business impersonation being used in phishing attacks mean users have to be suspicious of all emails, not just those from unknown senders.

Is Your Company Adequately Protected from Phishing Attacks?

It’s important to use a multi-layered strategy when it comes to defending against one of the biggest dangers to your business’s wellbeing. Get started with a cybersecurity audit to review your current security posture and identify ways to improve.

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This Article has been Republished with Permission from The Technology Press.

It’s not unusual to change a mobile number from time to time. For example, when you move, you may want a number that is local to the area you just moved to. Companies also may end up recycling mobile numbers throughout their staff as people come and go.

If you don’t properly detach your mobile phone number from all the accounts it’s used with, you can leave yourself open to identity theft, credit card fraud, and other crimes.

In a 2021 Princeton University study, it was found that 66% of mobile numbers listed as available by major mobile service providers were still connected to accounts on popular sites (Amazon, PayPal, etc.). 

So, after the former owners had turned in the number, it was available for someone else to use when signing up for mobile service. And that number was still being used on the former owner’s cloud accounts, allowing those accounts to easily be breached.

Because our mobile numbers are connected to much of our online and offline life, it’s important to take certain steps to ensure that you don’t leave yourself at risk when recycling your phone number.

Change Your Phone Number for Online Accounts

We all generally have more online accounts than we immediately remember. The average person must juggle 100 passwords, and most of those passwords will be to a website or cloud app service of some kind.

The first thing you want to do is begin visiting your online accounts and cloud applications to update your mobile phone number. Many of these apps now use a text message to your number as a form of verification if you’ve lost your password.

You want to ensure any password reset messages go to you and not someone that has requested your old number for the express purpose of identity theft or account compromise.

Change Your Number for Social Media Accounts

Technically, a social media account is also an online account, but many people think of them as a separate entity. When a Facebook or LinkedIn account is compromised, the hacker often will send social phishing messages out to your friend connections to try to gain access to sensitive data or scam them out of money.

Make sure to change the phone number listed in your social media accounts. If you are using WhatsApp, which is tied directly to your mobile number, make sure to follow their instructions on changing your number so your communications will remain secure.

Change Your Phone Number for Service Providers That Send You Texts

Text messaging is beginning to replace email for many types of communications. This includes things like shipping notices, confirmations of payments from utility companies, appointment reminders, and sale notices from retailers.

This puts you more at risk if you change your mobile number because the texts you receive from various service providers can be used for identity theft.

Make sure to connect with any services you use that contact you by calling or texting your mobile number to update your information. These offline services could be a:

• Plumbing or HVAC company
• Dentist or doctor’s office
• Pharmacy
• Local retailer
• Utility company

Double Check All Your Multi-Factor Authentication Prompts

One of the big dangers of having a stranger able to receive your text messages is that they could have access to your codes for multi-factor authentication (MFA).

MFA is designed as a safeguard to help prevent an account breach, even if the perpetrator has your username and password. But if the criminal gets the MFA codes sent to your old number, they can easily get in and change your password, locking you out of your own account.

As you go through the process to update your mobile number in your online accounts, double-check the MFA prompt for any that use this form of authentication security. You want to make sure it’s been properly changed to send a message to your new number.

Review Your Text Message History for Anything You’ve Missed

Inevitably, there will be online accounts or service providers that you’ve missed. For example, that place you always order flowers for on a loved one’s birthday every year but never visit at other times.

Scroll through your text message history to find any other accounts that you may have forgotten to update.

Text Friends, Family & Colleagues from the New Number

Once your online security is taken care of, you want to stop friends, family, and colleagues from accidentally texting your old number. This can happen in both one-on-one and group SMS chats.

Send a text message from your new number asking them to immediately update your contact with that number when they receive it. Then go the additional step by asking them to delete any messages that used your old phone number. This can help prevent them from accidentally grabbing that message instead of your new one when texting you in the future.

How Secure Is Your Mobile Device?

Mobile devices are increasingly being attacked by malware and phishing. Is your device properly secured? Don’t leave yourself at risk, request a mobile security check to protect your personal data and identity.

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This Article has been Republished with Permission from The Technology Press.

Low productivity can be a massive obstacle to growing your business. Luckily, there are many ways to solve this problem.

Many people struggle to finish the task at hand. No matter how long they’ve been in the business, productivity seems to evade them regularly. 

And this probably happens to you, too, even if you’re an experienced business owner. 

Your to-do list is long… but you can’t focus when you try to get down to work. 

You try to concentrate… but you can’t make any headway. 

You might have been doing something all day… but none of your tasks are finished. 

Simply put, you’ve been busy but not productive. 

Luckily, there are many methods to get out of the slump. You need to work on your productivity, and this article will provide some of the best ways to do so. 

7 Methods to Boost Productivity 

Method #1. Improve Your Focus

When you have many obligations, you can easily get overwhelmed by the sheer number. As a result, you end up sitting idle and unable to do anything. 

Instead of tackling many things at once, choose the most important task. Hone in on it, and don’t let anything else distract you. Your mission should be to complete the job to make your day successful. 

Once it’s out of the way, you’ll get a powerful sense of accomplishment that will drive you to keep going. 

Method #2. Don’t Forget the Importance of Good Sleep

One of the main reasons affecting your productivity is a potential lack of sleep. Working while feeling sleepy is counterproductive, and the only way to combat it is through this:

Get some sleep. 

Experts recommend getting at least seven hours of sleep every night to improve workplace productivity. It lets you wake up fresh and ready to take on your office assignments. 

Furthermore, avoid going to work as soon as you get out of bed. Prepare yourself mentally for about half an hour before starting your workday. 

You should also figure out your ideal bedtime. Most people go to sleep early and wake up early, but that may not be effective for you. You’ll need to determine the most suitable timing. 

Method #3. Give Intelligent Planning a Shot 

Intelligent planning teaches you how to boost productivity by enhancing your time management. Research suggests your working intervals shouldn’t last more than 1.5 hours. Rest periods should be distributed between, allowing you to recharge your batteries. 

That said, trying to leave work early might be tempting, but it’s usually counterproductive. You skip your rest time, and job quality plummets. 

To remain productive and focused throughout the day, clear your mind by doing exercises. They can improve your performance while benefiting your mental and physical health massively. 

Some of your best options include yoga and a short gym session. They help reset your brain and fill you with positive energy to help you handle the rest of your workload. 

Method #4. Get Rid of Distractions

Another great way to increase productivity is to weed out distractions, such as chatting with your team members and surfing the web. The urge might be strong, but you’ll need to resist it to enhance your workplace efficiency. 

To do so, turn off computer and smartphone notifications. You may still encounter some interruptions, but they won’t be caused by social media or other trifles. 

Method #5. Do the Most Challenging Tasks First

Most productive days start by taking care of the most difficult task first. 

You’re at your best in the morning, which is the perfect time to address the biggest problem for the day. It’s during this period where your mental energy surges and you’re more likely to produce innovative ideas to solve tough challenges. 

After tackling the most complex tasks, the rest of the day will be much easier. You’ll be left with routine activities (e.g., checking and answering emails) that require no creative efforts. 

Method #6. Don’t Work Without a Break

This might sound counterproductive, but you need to take breaks during your workday. Remember, you’re not a machine that can work non-stop and produce impressive results. And if you try to be like one, your productivity is bound to plunge. 

To avoid mental exhaustion and productivity lapses, get up from the desk and stop working for a couple of minutes. 

As previously mentioned, you can perform a few exercises to refresh your energy. Another option is to have a cup of coffee or go for a walk. You should return more focused and ready to complete your tasks. 

But don’t go overboard with your breaks. Try to limit them to about 30 minutes and avoid watching YouTube or going to entertaining websites. It can lead to further procrastination and less productivity. 

Method #7. Learn to Delegate

Everyone needs help, even the most skilled business owner. 

So, delegating your assignments should be a staple of your workday, as it helps you save time and remain productive. Best of all, it allows you to focus on complex duties that can make or break your business. 

The easiest way to delegate duties is to assign them to trustworthy team members. 

After entrusting your responsibilities, don’t supervise your workers closely. Otherwise, you may start micromanaging them, which may cripple their motivation and confidence. 

Instead, provide your employees with all resources necessary to complete the task and let them work in peace. If possible, teach them how to automate the assignment using modern technology. 

Again, this can help take your productivity to new heights by enabling you to deal with essential duties only. 

Don’t Let Your Workplace Performance Suffer 

Running a company is satisfying, but you need to perform consistently to obtain the best results. Hence, your productivity should remain high, and we’ve given you the seven best ways to increase it. 

The key takeaway is to eliminate distractions, take appropriate breaks, and tackle the most daunting tasks early. Don’t forget to allocate some of your workload to your team members and get a good night’s sleep to keep a sharp focus. 

For more tips on staying productive in your office, contact us today. Let’s arrange a 10-15 non-salesy chat to figure out the biggest productivity challenges your business faces and how to overcome them. 

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This Article has been Republished with Permission from The Technology Press.